Wednesday, July 06, 2016
You’re getting married and it’s time to start planning. There are save-the-date cards, shower invitations, engagement party invitations and wedding invitations. So in today’s high tech world, do you really need to mail a card? Should you email instead?
Just because you can send an email doesn’t mean it’s a good idea. The more formal an invitation, the less likely that an email will suffice. Generally, if you are comfortable extending the invitation over the phone, then email is acceptable. Email is not the place for highly personal or delicate communications. These are best handled in person. Don’t forget that emails are not private. Never put anything in an email that you are not willing to have the whole world read.

Not to Email

Wedding invitations

Wedding invitations are personal and should be printed. There are exceptions but usually print is best.

Thank you notes

A handwritten note should be sent for every gift you receive. You can send an email update if you are behind and want to let the recipient know their gift was received. Make sure and let them know a handwritten note will follow. Email shouldn’t replace the handwritten thank you.

Personal Issues

For personal or difficult issues, email is not a good idea. Any compromise or conflict is best to discuss in person or by phone.

No Surprises

Group emails are convenient, but the details should be worked out first. You don’t want to surprise anyone with the specifics of your event.

To Email


Email is a great way to send a casual note to friends and family asking them to save the date.

Wedding invitation replies

You can give your guests the option of replying by email. Simply add a sentence at the bottom of your printed response card. This is particularly appropriate with last minute and informal weddings.

Wedding announcements

Wedding announcements usually go to friends and family who are not on the guest list. Most couples prefer printed announcements, but email is acceptable.

Invitations to parties

Invitations to informal or casual engagement parties, bridal showers, and other pre-wedding get-togethers are usually mailed. Email can be acceptable if you’re planning an informal affair but never a group email. Each email should be sent to an individual.

Information on lodging, etc.

Maps and directions for out-of-town guests are usually included in the formal invitation. Other information, like hotels, restaurants and points of interest, can be sent in an email. Group email is acceptable for sending this information. You can also be post this information on your wedding web site, if you have one.
If you have updates, email can be a great way to keep your family informed. Always use common sense and consideration. Don’t overload the entire guest list with daily news flashes and don’t share overly personal details that are best saved for your closest friends.
Mr Burch is always available to assist you in your wedding plans. Contact us to make your wedding and reception an event to remember.

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